Volunteers

Guidelines for Volunteering

1. Quantities of volunteer hours needed for year-end awards are: Eight hours must be worked between October 1 and September 30 for each award being pursued. This time period is followed unless we activate the rain date, in which case the time period will be extended to the day following the rain date.
   
   
2. Expectation of pre-notification for allocation of volunteer hours toward another party must be followed. This must be noted before the hours are worked and cannot be reassigned at a later time or date.
   
   
3. Hours will be tracked by the Recording Secretary. Volunteers will be required to sign in and sign out at each show, and the Show Chair will sign off.
   
   
4. Trail Boss will earn a maximum of four hours per ride, which will include the following requirements: pre-ride, official club ride, organize and manage (including collection of fees and waivers).
   
   
5. Volunteers can earn up to four hours per event. However, if there are not enough volunteers for the event, this may be waived by the Show Chair, who will make note and sign their form accordingly.

Rose-Taylor Program

Because of the importance of our volunteer contributions, we have a long-standing program to recognize our volunteers. The Rose-Taylor Program, named for two of our founding members, is meant to provide an opportunity to thank our volunteers at the end of the year banquet. Based on participation and available funds, we present a junior and an adult Rose-Taylor Awards and other members are honored with awards as well. Find out how you can be involved!

Students

Students who would like to have PTR Volunteer Hours apply for school, college applications, and extracurricular activities in accordance with external requirements should discuss their specifics with the President.

Complete your Volunteer Hours

8 hours required to qulaify for end of year awards.

When Can You Earn Volunteer Hours

Volunteer hours for our summer buckle series can be accrued during the current competition series. (April 1st – October 31st and November 1st-March 31st). The only exception to this time period is if we have to use our “rain date” in early October to make up a show that was cancelled earlier in the season. Volunteer hours worked at a make-up “rain date” show in early October will count for that summer’s year-end awards. 

Where Can You Earn Volunteer Hours

Parker Trail Riders needs volunteers at all of its events. Examples are: Gymkhana shows, Pleasure shows, Year-End Awards Banquet, riders and walkers at the parades we participate in, spook-proof clinics and trail ride pre-rides. Other opportunities are available during the year as well.

Important: We will have a volunteer sign-up sheet at these events. You need to sign in with a start time and sign out when you have finished volunteering. The board member who is organizing the event will be able to direct you to or provide you with the sign-up sheet that day. 

Click Here for a link to log your participation online.

Another option is to volunteer to serve as a member of the Parker Trail Riders board! Board members, by virtue of the behind-the-scenes work they have to do, are exempt from volunteer requirements for their year-end awards. All board positions are one year terms and become open at the end of the PTR year. Nominations for prospective board members are due in October with elections in November.

How Many Volunteer Hours Do You Need for End of the Year Award Qualification?

New for 2023 – There are 8 Volunteer hours required per series with 4 of those hours happening at the shows! Family Memberships require 20 total/shared hours.

In order to qualify for a year-end award, you must have accrued the required number of volunteer hours for that award. The hours requirements are the same for Champion, Reserve or Honorable Mention awards.

We maintain an online spreadsheet and downloadable PDF of the current volunteer hour records for the year.